The Westin Miyako Kyoto

Banquets, Meetings and MICE

Why Choose Us?
Venue Introduction
Support System
Flow of events leading up to the event
Frequently Asked Questions
Consultation/Request for Information

Organizer and hotel staff shake hands in a banquet hall at The Westin Miyako Kyoto.

Make Your Critical Meetings and Events in Kyoto a Success.

In Kyoto,
Ensure your banquets and meetings, where failure is not an option, are a success.

Important meetings, anniversary events, award ceremonies, MICE events, and receptions.
That one day can have the power to shape the future of your organization.

Discuss the venue Request information and a quote.

Telephone consultation+81-75-771-7159Business hours10:00 AM - 5:00 PM

INTRODUCTION

The event was
Will it be appreciated?
Will it be memorable?

The choice of venue significantly impacts satisfaction, participant impressions, and internal company evaluations. Differences that cannot be measured solely by location or price will become apparent on the day, affecting not only executives and guests, but also the quality of operation and proposal capabilities.

Only when everything is in place can we truly entrust the day to you with peace of mind.

A staff member in charge of banquets is explaining the materials.

CONCERNS

Anxieties that are often overlooked when choosing a venue,
We will resolve this issue from the planning stage.

This is my first time organizing something, and I'm worried about where to even begin.
A formality appropriate for receiving executives and guests is necessary.
We want to be flexible and prepared for changes in the number of participants and last-minute requests.
We want to smoothly hold the meeting and social gathering on the same day.
I'd like to discuss accommodation and transportation arrangements for guests coming from far away as well.
I want to choose a venue that conveys the essence of Kyoto.

REASONS

Six reasons why you should choose The Westin Miyako Kyoto

1 scale

One of the largest scales in Kyoto Prefecture

A wide variety of venues are available to accommodate large-scale conferences, ceremonies, and MICE events.

2 Accompanying

Consistent support from a dedicated planner

From initial consultations to the day of the event, we will support you through any anxieties you may have as an organizer.

3 Operations

Experienced management skills in banquets and MICE events.

We design everything from reception and event management to traffic flow with the day in mind.

4 Kyoto

A special location in Higashiyama, Kyoto

It's a prestigious environment where even the significance of the event will be remembered.

5 Batch

One-stop service for meetings, social gatherings, and accommodations.

You can consult with us about everything from accommodation and waiting rooms to catering and equipment.

6 conductor wire

Access from Kyoto Station and a sense of being away from the ordinary

We offer both the convenience of welcoming guests and a high-quality arrival experience.

SCENES

We will propose the most suitable venue and schedule to suit your purpose.

Anniversary events and commemorative ceremonies

We comprehensively design everything from ceremonies and presentations to banquets to elegantly convey milestones in your company's history.

Awards ceremony, kick-off meeting, company-wide meeting

We will create a flow that fosters a sense of unity and excitement, and design the venue with the flow of participants in mind.

Lectures, seminars, and exhibitions

We will arrange everything from the reception area and waiting rooms to the exhibition space and sound and video equipment to suit the purpose of your event.

MICE, International Conferences, and Receptions

We offer a level of sophistication befitting a venue welcoming both domestic and international guests, along with the reassuring sense of security that only a hotel can provide.

Board meetings and VIP dinners

We pay attention to every detail, from tranquility and privacy to cuisine and service quality.

Social gatherings and parties

We welcome our guests with a space designed to naturally foster interaction and hotel-quality cuisine.

Consult about venues that suit your needs. View the banquet hall brochure

VENUES

Venue Introduction

MIZUHO

Maximum capacity: 2000 people

Our hotel's largest banquet hall. It can accommodate a wide range of events, from large-scale conferences and ceremonies to exhibitions, MICE events, and receptions.

AOI-DEN

Maximum capacity: 270 people

A historic banquet hall filled with an elegant atmosphere. It possesses the dignity befitting international exchanges and special ceremonies.

HO-OH

Maximum capacity: 220 people

This venue features a terrace overlooking the city of Kyoto. It's ideal for receptions and commemorative photos that take advantage of the view.

MINORI

Maximum capacity: 120 people

An elegant space overlooking a Japanese garden. Ideal for dinners, seminars, and meetings with executives.

Small banquet halls and conference rooms

Suitable for small group meetings and waiting rooms.

Suitable for everything from board meetings and breakout sessions to waiting rooms and small group dinners. Also convenient when combined with a large banquet hall.

View all venues

SUPPORT

This reduces the burden on the person in charge and increases the likelihood of success on the day of the event.

The role of a hotel is not just to rent out a venue. We offer proposals that take a comprehensive view of the entire event, including the purpose, participants, time allocation, traffic flow, catering, and accommodation.

Venue selection and layout proposal tailored to your purpose, number of attendees, and budget.
Operational design including reception, waiting rooms, cloakroom, and speaker flow.
We offer comprehensive consultation services, including accommodation, transportation, allergy accommodations, and culinary presentations.
A clear and easy-to-understand breakdown of preparation items for first-time organizers.

CHECK POINTS

Key points for choosing a venue that won't disappoint

Checkpoint

The Westin Miyako Kyoto

Typical venue

Management structure and track record

Reliable operation through a consistent system by a dedicated team.

With the change in responsibilities, there are concerns about information sharing.

Progress proposal ability

We offer proposals for the entire process, from planning to production, tailored to your specific objectives.

The proceedings are generally left to the organizers.

Responding to changes in the number of people

Venue and traffic flow design that anticipates fluctuations in the number of attendees.

Additional costs or venue changes may be necessary.

Accommodation and transportation arrangements

We offer a complete package including accommodation, transportation, and access.

Accommodation and transportation must be arranged separately, which can be troublesome.

Kyoto style

We offer a special time to experience the scenery, gardens, and culture of Higashiyama.

The locations and atmospheres are uniform and don't leave a lasting impression.

FLOW

Flow from initial consultation to the day of the event

STEP 01 consultation

Inquiry

Please feel free to contact us by phone or through the form.

STEP 02 suggestion

Hearing and venue proposal

We will ask about your purpose, the number of attendees, and your budget, and then propose the most suitable venue for you.

STEP 03 Quotation

Estimate/Pre-reservation

We will provide you with an estimated cost and confirm your preferred dates.

STEP 04 preparation

Detailed meeting

We will make specific decisions regarding the schedule, meals, equipment, accommodations, and so on.

STEP 05 On the
day

On the day of the event

Our experienced staff will support you on-site.

FAQ

Frequently Asked Questions

Can I consult with you even if the date and number of participants are not yet decided?

Yes, that's perfectly fine. We'll listen to your goals and concerns, and then work backward from your desired success to propose the optimal timing, venue, and plan.

Is it okay if this is my first time organizing something?

Please rest assured. Our dedicated staff will provide clear and easy-to-understand support, from organizing preparation items and selecting the venue to managing the event and running it on the day.

Can the meeting and social gathering be held on the same day?

Yes, it's possible. We can propose a combination of meeting and reception venues, including travel routes and time allocation.

Can we also discuss banquets and conferences that involve overnight stays?

Yes. We can provide one-stop service for guests traveling from afar and for multi-day conferences, including accommodation arrangements.

Can you accommodate food allergies?

We will review the details beforehand and provide individual support to the extent possible. Please let us know the details when you contact us.

Can I request just a quote?

Yes. After hearing about the details of your event, we will provide you with an estimate that includes venue fees, catering, equipment, and more.

Is it possible to tour the venue?

Yes, it is possible. However, the available dates and times will vary depending on the venue's availability, so please inquire in advance.